File Management
File Retention Requirements as prescribed by the FBPE
Design-Related Documents
| Document Type |
Years of Retention |
| Final Drawings |
15 |
| As-bid Drawings |
15 |
| As-built Drawings/Documents |
20 |
| Specifications |
15 |
| Calculations |
15 |
| Design Notes |
15 |
| Projects not constructed |
7 |
| Preliminary, intermediate work products |
Destroy at completion |
| Studies, reports, surveys, field notes, model data, GIS, and other non-design client products |
15 |
| Client / regulatory agency review documents (projects not constructed) |
7 |
| Client / regulatory agency review documents (completed projects) |
15 |
Construction Records
| Document Type |
Years of Retention |
| Shop drawings and other submittals |
15 |
| Field reports |
15 |
| Correspondence with contractor |
15 |
| Testing, inspection, laboratory tests |
15 |
| Contractor pay estimates |
15 |
| Project correspondence |
15 |